In Part I of our exploration of the down-in-the-weeds discussion pattern, we noted the value of understanding the pattern, and recognizing it quickly when it occurs. Even more valuable, in terms of group productivity, is the ability to avoid the weed patch altogether. That probably isn't achievable, but we can reduce the frequency of the pattern's occurrence. In this Part II, we offer two suggestions for preventing trips to the weed patch.
- Know your objectives
- Unless the parties to a conversation agree about the reason for the conversation, their respective contributions can pull the group in different directions. That's useful when the group isn't sure where it's going, though work on goal definition intentionally is probably more effective. When the parties haven't explicitly discussed the goals of the conversation, and reached agreement about those goals, irrelevant contributions are inevitable, and some of those will be down in the weeds.
- Beginning any complex discussion with an explicit statement of goals for that conversation is helpful for staying out of the weeds. Even better: give examples of what the weeds look like. For example, in a discussion of approaches for trimming requirements to achieve budget reduction for a project, a group might agree that inquiry into the merits of budget reduction would be a topic for another time, and that this conversation will focus on revising requirements to reduce costs.
- Define the scope of the discussion
- Knowing the objectives is one important step, but it leaves open the question of scope. One cause of trips down into the weeds is disagreement about the definition of relevant. Some contributions to conversations are relevant to the topic in a general sense, but they don't actually move the conversation in the direction of the agreed-upon objective.
- Agreeing on definitions of relevance might seem tangential to any given discussion, but Beginning any complex discussion
with an explicit statement of
goals for that conversation is
helpful for staying out of the weedsit's a tool that can be reused for many different conversations. A handy measure of relevance is this: How well does this contribution move us toward our objective? The group can then enumerate the properties of relevant contributions. Here are four possibilities: a contribution can clarify the objective, or argue in support of a specific possible path to the objective, or raise questions about a specific possible path to the objective, or enumerate properties of promising paths to the objective.
Avoiding the weed patch is usually advantageous — except when it isn't. Just as some desirable plants do sometimes grow among weeds, ideas that truly are treasures sometimes appear only when we take trips down into the weeds. That's why examining the detailed structures underlying the big issues is a useful thing to do. What is usually less useful is doing so when we're supposedly doing something else. First in this series Top Next Issue
Are your projects always (or almost always) late and over budget? Are your project teams plagued by turnover, burnout, and high defect rates? Turn your culture around. Read 52 Tips for Leaders of Project-Oriented Organizations, filled with tips and techniques for organizational leaders. Order Now!
Your comments are welcomeWould you like to see your comments posted here? rbrenAGMFFYzCYHJUZbMNner@ChacpDdJtXeOrYmrWVUaoCanyon.comSend me your comments by email, or by Web form.
About Point Lookout
Thank you for reading this article. I hope you enjoyed it and found it useful, and that you'll consider recommending it to a friend.
Support Point Lookout by joining the Friends of Point Lookout, as an individual or as an organization.
Do you face a complex interpersonal situation? Send it in, anonymously if you like, and I'll give you my two cents.
More articles on Personal, Team, and Organizational Effectiveness:
- At the Sound of the Tone, Hang Up
- When the phone rings, do you drop whatever you're doing to answer it? Do you interrupt face-to-face
conversations with live people to respond to the jerk of your cellular leash? Listen to seemingly endless
queues of voicemail messages? Here are some reminders of the choices we sometimes forget we have.
- No Surprises
- If you tell people "I want no surprises," prepare for disappointment. For the kind of work
that most of us do, surprises are inevitable. Still, there's some core of useful meaning in "I
want no surprises," and if we think about it carefully, we can get what we really need.
- An Emergency Toolkit
- You've just had some bad news at work, and you're angry or really upset. Maybe you feel like the target
of a vicious insult or the victim of a serious injustice. You have work to do, and you want to respond,
but you must first regain your composure. What can you do to calm down and start feeling better?
- Tactics for Asking for Volunteers: II
- When we seek volunteers for specific, time-limited tasks, a common approach is just to ask the entire
team at a meeting or teleconference. It's simple, but it carries risks. There are alternatives.
- What Enough to Do Is Like
- Most of us have had way too much to do for so long that "too much to do" has become the new
normal. We've forgotten what "enough to do" feels like. Here are some reminders.
Forthcoming issues of Point Lookout
- Coming June 28: Tackling Hard Problems: I
- Hard problems need not be big problems. Even when they're small, they can halt progress on any project. Here's Part I of an approach to working on hard problems by breaking them down into smaller steps. Available here and by RSS on June 28.
- And on July 5: Tackling Hard Problems: II
- In this Part II of our look at solving hard problems, we continue developing properties of the solution, and look at how we get from the beginning to the end. Available here and by RSS on July 5.
I offer email and telephone coaching at both corporate and individual rates. Contact Rick for details at rbrenyZcojZbqoHkqRSRFner@ChacnaDOLygZoPKNpTVhoCanyon.com or (617) 491-6289, or toll-free in the continental US at (866) 378-5470.
Get the ebook!
Past issues of Point Lookout are available in six ebooks:
- Get 2001-2 in Geese Don't Land on Twigs (PDF, USD 11.95)
- Get 2003-4 in Why Dogs Wag (PDF, USD 11.95)
- Get 2005-6 in Loopy Things We Do (PDF, USD 11.95)
- Get 2007-8 in Things We Believe That Maybe Aren't So True (PDF, USD 11.95)
- Get 2009-10 in The Questions Not Asked (PDF, USD 11.95)
- Get all of the first twelve years (2001-2012) in The Collected Issues of Point Lookout (PDF, USD 28.99)
Are you a writer, editor or publisher on deadline? Are you looking for an article that will get people talking and get compliments flying your way? You can have 500 words in your inbox in one hour. License any article from this Web site. More info
- The Power Affect: How We Express Our Personal Power
- Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program. Here are some upcoming dates for this program:
- Creating High Performance Virtual Teams
- Many people experience virtual teams as awkward, slow, and sometimes
frustrating. Even when most team members hail from the same nation or culture, and even when they all
speak the same language, geographic dispersion or the presence of employees from multiple enterprises
is often enough to exclude all possibility of high performance. The problem is that we lead, manage,
and support virtual teams in ways that are too much like the way we lead, manage, and support co-located
teams. In this program, Rick Brenner shows you how to change your approach to leading, managing, and
supporting virtual teams to achieve high performance using Simons' Four Spans model of high performance.
Read more about this program. Here's an upcoming date
for this program:
- Baci Grill, 134 Berlin
Road, Berlin, CT 06416: September 19,
Monthly Meeting, Southern New England Chapter of the Project Management Institute. Register now.
- Baci Grill, 134 Berlin Road, Berlin, CT 06416: September 19, Monthly Meeting, Southern New England Chapter of the Project Management Institute. Register now.
- The Race to the South Pole: Ten Lessons for Project Managers
- On 14 December 1911, four men led by Roald
Amundsen reached the South Pole. Thirty-five days later, Robert F. Scott and four others followed. Amundsen
had won the race to the pole. Amundsen's party returned to base on 26 January 1912. Scott's party perished.
As historical drama, why this happened is interesting enough, but to organizational leaders, business
analysts, project sponsors, and project managers, the story is fascinating. Lessons abound. Read
more about this program. Here's an upcoming date for this program:
- CTCPA, 716 Brook Street,
Rocky Hill, CT 06067: September 20,
Full-day Workshop, Southern New England Chapter of the Project Management Institute. Register now.
- CTCPA, 716 Brook Street, Rocky Hill, CT 06067: September 20, Full-day Workshop, Southern New England Chapter of the Project Management Institute. Register now.