Point Lookout: a free weekly publication of Chaco Canyon Consulting
Volume 16, Issue 35;   August 31, 2016: Contributions, Open and Closed

Contributions, Open and Closed

by

We can classify contributions to discussions according to the likelihood that they stimulate new thought. The more open they are, the more they stimulate new thought. How can we encourage open contributions?
Cherry blossoms, some open, some closed

Cherry blossoms, some open, some closed. Open contributions are not inherently better than closed contributions. Most discussions require a mix of both. Timing matters.

In discussions at meetings, we make contributions. We can classify them according to their degrees of openness. For example, a relatively closed contribution is an announcement that our Monday meeting will be on Tuesday because elevator D in the Tower is off line for maintenance. This contribution is mostly factual, and although we might need to address its consequences, it's presented as if we do not. Closed contributions indicate no path forward to deliberations. They might even indicate, as above, that no further discussion is needed. A closed contribution by itself doesn't invite discussion.

By contrast, an open contribution suggests that something is unresolved. The group can then choose whether or when to discuss it. Open contributions transfer control of the discussion to the group.

Any contribution made at the right time, to the right group, with an appropriate degree of openness, can be valuable. Any contribution made at the wrong time or to the wrong group can create problems. Also troublesome are contributions that have inappropriate degrees of openness, independent of timing or choice of audience.

When we make open contributions about issues that don't need discussion, we risk wasting time. Because this problem is so obvious, I won't deal with it here. The more subtle problems arise when we make closed contributions about matters that do need discussion. Here are some tips for encouraging open contributions.

Enrich existing threads
One example of extending or re-opening an existing discussion thread is expanding on a point previously made. Enrich the thread by showing how it leads in intriguing directions, or pose a novel question about it, or ask for clarification.
Support open contributions of others, or open them
When someone else offers an open contribution, support it. Pursue any leads it suggests, or ask the contributor to "say more." Using these tactics for contributions that are inappropriately closed encourages their contributors to restate their contributions in more open forms.
Propose open contribution generators
An open Problems arise when we
make closed contributions
about matters that
do need discussion
contribution generator is a comment, question, or exercise that generates open contributions. For example, a contributor can ask, "If we had an answer to Question Q, what new solutions to Problem P would become available?" Or, "If we had a solution to Problem P, what would we have done to get it?"
Propose generator generators
A generator of open contribution generators is a contribution that suggests that the group focus on generating more open contributions. For example, for groups unaware of the distinction between open and closed contributions, a proposal to discuss that distinction could be a generator, while a proposal to survey types of contributions that generate open contributions could be a generator generator.

Finally, differences in personal preferences for cognitive closure can lead to differences in the degree of openness of contributions. What can you do to encourage openness of your own contributions? Or the contributions of others? Go to top Top  Next issue: Cultural Indicators of Political Risk  Next Issue

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Forthcoming issues of Point Lookout

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In some meetings, we collaborate not in reaching objectives, but in preventing our doing so. Here are three examples of this pattern. Available here and by RSS on September 27.
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