You've probably seen the FedEx logo, and by now, maybe you know that in the negative space between the E and the x is a rightward-pointing arrow. The arrow is there by intention, says Lindon Leader, who designed the logo. But if you know the Roman alphabet, you probably don't see the arrow unless you already know it's there.
The difficulty of seeing it comes from the frame of reference that readers habitually use when they see writing or printing. They look at the letters, not the spaces between them. People who are unfamiliar with Roman letters have much less difficulty seeing the arrow.
And when we see flocks of birds, we see the flocks, rather than the individual birds, and not the spaces between the birds. This habitual choice of reference frame is perhaps part of what makes many of the etchings of M.C. Escher so fascinating. He calls upon us to look at the individual birds in the flocks, and at the spaces between the birds.
When we choose our frame of reference consciously, we can see many things that would otherwise escape our notice. Consider the business meeting. For many, the reference frame of choice is the content of the discussion and how we're doing personally in the often-competitive tussle to control it.
Sometimes meetings need
mere contentA useful alternative frame is that of the group. In that frame, we can ask, "How's the group doing?" Here are questions we can ask in that frame.
- Energy level
- Are people engaged? Do they arrive on time and stay through till the end? Is there a good amount of laughter? Or are they disengaged? Are they fiddling with their Blackberries? Doodling?
- Does the group maintain focus? Can they stay on topic, or are they whipsawing from one irrelevant point to another? Can they converge to conclusions, or do they often fail to reach decisions?
- Contribution rate
- Do people offer contributions at a reasonable rate? Or do they interrupt, over-talking each other or raising their voices? Or do they sit silently when someone poses a question, too fearful to risk offering a comment?
- Viewpoint multiplicity
- Does the group welcome diverse perspectives? Does it seek fresh views proactively when they aren't in evidence?
- Has the group evolved into a set of "political parties" whose composition and positions are rigidly consistent? Are they unable to reach joint decisions? Can you reliably predict who will ally with whom on a given question? Is one individual a designated pariah?
To make meetings more productive, groups sometimes need contributions that reach beyond mere content. If you change your frame of reference, and you notice what contributions the group really needs, you might find new ways to contribute to the meeting, to help lead it towards true achievement. Top Next Issue
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Forthcoming issues of Point Lookout
- Coming June 28: Tackling Hard Problems: I
- Hard problems need not be big problems. Even when they're small, they can halt progress on any project. Here's Part I of an approach to working on hard problems by breaking them down into smaller steps. Available here and by RSS on June 28.
- And on July 5: Tackling Hard Problems: II
- In this Part II of our look at solving hard problems, we continue developing properties of the solution, and look at how we get from the beginning to the end. Available here and by RSS on July 5.
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Monthly Meeting, Southern New England Chapter of the Project Management Institute. Register now.
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