Point Lookout: a free weekly publication of Chaco Canyon Consulting
Volume 3, Issue 11;   February 19, 2003: Games for Meetings: Part II

Games for Meetings: Part II

by

We spend a lot of time and emotional energy in meetings, much of it engaged in any of dozens of ritualized games. Here's Part II of a little catalog of some of our favorites, and what we could do about them.
A hot potato

A hot potato. Photo by Renee Comet, courtesy the U.S. National Cancer Institute.

When we complain that meetings are boring, time-wasting, maddening, or frustrating, it might help to check first about the roles we play ourselves. There are dozens of tactics and ploys, which I've been collecting over the years. Here's the second installment of a little catalog of the more common ones. See "Games for Meetings: Part I," Point Lookout for February 12, 2003, or "Games for Meetings: Part III," Point Lookout for March 19, 2003, for more.

PowerGeek
See how good I am at manipulating PowerPoint in arcane, undocumented ways.
Animations, builds, video, audio, and artwork might have legitimate uses, but sometimes we go way too far. When we abuse PowerPoint's abilities, we not only waste our own time, but we also undercut our own messages. If you find yourself doing this sort of thing, ask yourself why you thought it was a good idea. More at "Think Before You PowerPoint," Point Lookout for January 2, 2002.
Techno-Farce
Let's make our networked laptops display the slides so we don't have to look up at the projection screen — or at each other.
For those blessed with the necessary infrastructure, networking audience laptops to display the speaker's slides can be useful, especially for remote audiences. But when a projection screen suffices, use it. The group will stay more connected.
Pretend
You think I'm looking at your slides on my laptop, but I'm actually txting the prsn sttg nx 2 me. [*]
One of the risks of the networked laptop presentation is that people might find alternative ways to pass the time. As the presenter, be aware of this risk. As a member of the audience, remember that you can be found out.
Not Me
I didn't have anything to do with that horrible disaster.
The old pass-the-buck ploy. If this happens frequently, it could be a sign that you live in a blame-based environment, and that's an unhealthy place to be. Consider moving on. If you're in a position to effect cultural change, start tracking the incidence of this pattern. It's an indicator of the need for an intervention. See "The Blaming Organizational Coping Pattern" for more.
Hot Potato
I don't want to have anything to do with that. Here, you take it.
When we use this ploy, we might gain temporary advantage, but eventually, we'll get caught holding some other potato. Address the issue directly. Try to find a way to share the unpleasant work or at least, the risk.
Serial Status Report
We each report that everything we're responsible for is on track.
A very wasteful pattern. Instead, compile status from everyone in advance of the meeting, and post or distribute the reports to all concerned. Use meetings to discuss issues, rather than to announce status.
See No Evil
Let's all silently agree not to mention the painfully obvious problem(s).
If the problems are threatening enough, any team will fall into this trap. One way to avoid it: designate someone as "Curmudgeon," with responsibility for asking the embarrassing questions. See "Appreciate Differences," Point Lookout for March 14, 2001.

Which of these do you do? Which can you stop doing? What can you do instead? Keep track of what you see in your meetings, and talk about their costs. More coming in future issues — see "Games for Meetings: Part III," Point Lookout for March 19, 2003. Send me descriptions of your more delightful discoveries. Go to top Top  Next issue: Workplace Taboos and Change  Next Issue

[*]
Loosely translated, this means "Texting the person sitting next to me." (thx rt!)

101 Tips for Effective MeetingsDo you spend your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!

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Forthcoming issues of Point Lookout

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Controlling meeting blowhards is difficult enough in face-to-face meetings, but virtual meetings present next-level problems, because techniques that work face-to-face are unavailable. Here are eight tactics for controlling virtual blowhards. Available here and by RSS on March 29.
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Ramblers are people who can't get to the point. They ramble, they get lost in detail, and listeners can't follow their logic, if there is any. How can you deal with ramblers while maintaining civility and decorum? Available here and by RSS on April 5.

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