Mark clicked to the next slide and paused, waiting for the explosion. Everyone at the table seemed to be reading and re-reading his conclusion, but none of them were exploding. So he began.
"The Review Team's conclusion is simple. We don't believe that Marigold can make any date before July…even August is doubtful. To get to 95% confidence, we think we have to go out to November."
There. He'd said it.
Lambert, both elbows on the conference table, leaned forward. He seemed to make eye contact with everyone around the table at once. "Well," he began, "before we sort this out, I need one thing. What we've just heard is not to be repeated to the rest of the team. Or anyone. Clear?"
By choosing secrecy, Lambert might be guiding the group into a see-no-evil mode, which could jeopardize the project. It's a risky course.
When a team shares all team-relevant information, it's functioning as an open system. A team that intentionally confines some information within small subgroups is functioning as a closed system.
To function at their potential,
teams must share all
team-relevant informationBoth systems can work, provided that all team members are aware of the reality. But in project teams that are closed, team members are often unaware that they're closed. That is, the fact that the team is a closed system is itself a secret. And that disparity between reality and perception can lead to trouble. Even when team members are aware, closed systems face special risks. Here are just a few.
- Increased risk of bad decisions
- If team members believe that they have access to all information relevant to their own activities, when they actually don't, they might believe that they're making correct decisions and trade-offs when they actually aren't.
- Infringing the personal freedoms of team members
- Some information is so significant that it can affect personal decisions. For instance, if a fatal flaw is discovered, some team members might choose to move on to a new assignment. If the flaw is concealed, they might stay, thinking that all is well when it isn't.
- Re-inventing the wheel
- In closed systems, when someone discovers a problem and finds a workaround, there's a temptation to implement the workaround without revealing the problem. If the root of the problem is deep within the system, failing to reveal it prevents resolution at the root. Several people might discover the problem independently, each one implementing a separate — and possibly different — workaround.
- Management problems
- When a team is closed, and it hasn't discussed the choice to be open or closed, and when its culture professes the values of openness, any team members who discover the brutal truth could begin resenting the team leadership. They might feel manipulated and alienated, and their behavior might lead to management problems.
It's tempting to contain problems until we have repairs underway. But the tactic can be misleading and disrespectful, creating problems even bigger than the ones we were trying to avoid. Leaders who conceal truth from others lead others to conceal truth from them. Top Next Issue
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More articles on Project Management:
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agenda? How can we write and manage agendas to make meetings successful?
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- We know we're in firefighting mode when a new urgent problem disrupts our work on another urgent problem,
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we were also working on. Here's Part II of a set of suggestions for getting out of firefighting mode.
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- When things go wildly wrong, someone is usually designated to investigate and assess the probability of further trouble. That role can be risky. Here are three guidelines for protecting yourself if that role falls to you. Available here and by RSS on August 29.
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