Unnecessary Boring Work: I

If you know anyone younger than 20 years old, you know first-hand how engrossing digital devices are. And if you work at a desk, among others who work at desks, you probably know how bored some of them are. They work at computers (when they aren't in meetings), doing whatever, and they're bored. The under-20s are so involved in the virtual world that they lose track of time; the desk workers are so bored that they watch that digital clock in the corner of the screen, just waiting for the thrill that comes when one of the clock's digits changes.

How can this be? The under-20s are doing something that's fun. The desk workers aren't. But why is what we do at work boring? Here are some reasons why there's so much boring work.

Insufficient automation

Although much of the boring work can be automated, deciding to invest in automation is very difficult for most organizations.

Someone would have to write, test, document, and maintain the tools that carry out the automation. And (probably) the users would have to be trained. The company would have to invest first, before it could reap rewards later in the form of higher productivity. Although the investment would be visible in the chart of accounts, the return on investment is enhanced productivity, which doesn't appear in the chart of accounts in any clearly recognizable form. But worse, the return on investment would not necessarily appear in the accounts controlled by the part of the organization that would be making the investment. This makes the politics of internal investment even more problematic.

The result is that what computers could easily do automatically must instead by done by people.

Unnecessary tasks

Eliminating unnecessary tasks is difficult because the mechanisms that create them can be complex. For example, consider policies that limit the total volume of a user's Although much of the boring work
can be automated, deciding to
invest in automation is very
difficult for most organizationsmailboxes. These policies are usually intended to save money on storage equipment. Users who approach these limits must trim the volume of their stored mail. That's work, much of it boring, necessary only because of the mailbox size policy.

Limiting mailbox size seems cheap (or even free) because the cost of compliance isn't accounted for directly. But when viewed from a more global perspective, acquiring the equipment necessary to store more mail, while sponsoring the training necessary to show employees how to reduce the bulk of their mail, is actually cheaper. Both of these tactics appear to be more expensive than mailbox size limits, because we don't account for the cost of complying with policies governing mailbox size limits.

Imposing a ceiling on stored mail volume eliminates the need to buy more storage equipment, but it does so by creating mounds of boring work, which is not accounted for. Most organizations have many tasks like this. They seem to be sensible, but they aren't.

We'll continue next time with more sources of boring work.  Next in this series  Top    Next Issue

Are your projects always (or almost always) late and over budget? Are your project teams plagued by turnover, burnout, and high defect rates? Turn your culture around. Read 52 Tips for Leaders of Project-Oriented Organizations, filled with tips and techniques for organizational leaders. Order Now!

Your comments are welcome

About Point Lookout

Thank you for reading this article. I hope you enjoyed it and found it useful, and that you'll consider recommending it to a friend.

Point Lookout is a free weekly email newsletter. Browse the archive of past issues. Subscribe for free.

Support Point Lookout by joining the Friends of Point Lookout, as an individual or as an organization.

Do you face a complex interpersonal situation? Send it in, anonymously if you like, and I'll give you my two cents.

Related articles

More articles on Personal, Team, and Organizational Effectiveness:

Enjoy Every Part of the Clam

Age discrimination runs deep, well beyond the hiring decision. When we value each other on the basis of age, we can deprive ourselves and our companies of the treasures we all have to offer.

Email Antics: I

Nearly everyone I know complains that email is a time waster. Yet much of the problem results from our own actions. If you're looking around for some New Year's resolutions to make, here are some ideas, in this Part I of a little catalog of things we do that help waste our time.

Tactics for Asking for Volunteers: II

When we seek volunteers for specific, time-limited tasks, a common approach is just to ask the entire team at a meeting or teleconference. It's simple, but it carries risks. There are alternatives.

The Ups and Downs of American Handshakes: I

In much of the world, the handshake is a customary business greeting. It seems so simple, but its nuances can send signals we don't intend. Here are some of the details of handshakes in the USA.

Just Make It Happen

Many idolize the no-nonsense manager who says, "I don't want to hear excuses, just make it happen." We associate that stance with strong leadership. Sometimes, though, it's little more than abuse motivated by ambition or ignorance — or both.

See also Personal, Team, and Organizational Effectiveness and Project Management for more related articles.

Forthcoming issues of Point Lookout

Coming October 17: Overt Belligerence in Meetings

Some meetings lose their way in vain attempts to mollify a belligerent participant who simply will not be mollified. Here's one scenario that fits this pattern. Available here and by RSS on October 17.

And on October 24: Conversation Irritants: I

Conversations at work can be frustrating even when everyone tries to be polite, clear, and unambiguous. But some people actually try to be nasty, unclear, and ambiguous. Here's Part I of a small collection of their techniques. Available here and by RSS on October 24.

Coaching services

I offer email and telephone coaching at both corporate and individual rates. Contact Rick for details at rbrenDZmWZTawsPjoGGCKner@ChaclJvBitoaDJwnVFxyoCanyon.com or (650) 787-6475, or toll-free in the continental US at (866) 378-5470.

Get the ebook!

Past issues of Point Lookout are available in six ebooks:

• Get 2001-2 in Geese Don't Land on Twigs (PDF, USD 11.95)
• Get 2003-4 in Why Dogs Wag (PDF, USD 11.95)
• Get 2005-6 in Loopy Things We Do (PDF, USD 11.95)
• Get 2007-8 in Things We Believe That Maybe Aren't So True (PDF, USD 11.95)
• Get 2009-10 in The Questions Not Asked (PDF, USD 11.95)
• Get all of the first twelve years (2001-2012) in The Collected Issues of Point Lookout (PDF, USD 28.99)

Are you a writer, editor or publisher on deadline? Are you looking for an article that will get people talking and get compliments flying your way? You can have 500 words in your inbox in one hour. License any article from this Web site. More info

Public seminars

The Power Affect: How We Express Our Personal Power

Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.

• A recording of a program presented 6:00 PM June 29 (Eastern Time), Monthly Webinar, Technobility Webinar Series. You can earn 1.0 Category 'A' PDU by viewing this program. View this program now.