How to Waste Time in Meetings

One way to shorten meetings is to compile a list of methods for wasting time, and then not do any of it. Since many of us are experts at not doing things that are on lists, this works very well. So I made a list of ways to waste time in meetings. I'm not talking about your run-of-the-mill time wasters, like discussing to death something nobody can do anything about. No, I'm talking about massive wastage — the kind that can be well executed only by a malicious genius or somebody with a serious mental disorder.

Here's an If everyone is familiar with
how we waste time, people
are less likely to do the
things that waste timeexample. You're working on a document that's a joint effort of two departments. One passage now reads, "It is likely that competitors will respond with both price reductions and capability enhancements." You decide to propose a revision: "It is probable that our competitors will respond with both capability enhancements and price reductions." To the untrained eye, this proposal is noncontroversial. But to the inefficiency expert, it's brilliant. What will follow will be a long debate, maybe even extending into another meeting. Glorious!

Here's a little catalog of general time-wasting techniques for meetings. We'll address virtual meetings next time.

• Arrive late and insist that the chair bring you "up to speed."
• As the chair summarizes what you missed, pay no attention. You can always ask again later.
• Insist that the meeting begin only after the late arrivals arrive. This works best if you're one of the late arrivals. No point wasting your own time.
• If you're the chair, send the meeting invitation with no clue as to agenda.
• Deny having received the emailed meeting documents. Ask for them to be re-sent.
• Propose a change to the order of the agenda.
• Only after your agenda change has been debated and rejected, announce that because you're leaving early, the agenda change is necessary.
• Start a heated debate with somebody about something only the two of you know anything about.
• Start a heated debate with somebody about something only you know anything about.
• Start a heated debate with somebody about something not even you know anything about.
• During the meeting, send a high-priority text broadcast to everyone else to find out who didn't mute their devices.
• Change the subject to something so explosive that nobody can resist changing the subject.
• Speak in not-so-hushed tones to your neighbor. If he or she is already talking to somebody, interrupt them.
• If you get a phone call while you have the floor, take it. Step out of the room. If you don't get a phone call while you have the floor, pretend you did.
• Pay no attention to the discussion. If you lose the thread, ask an unrelated question.
• Don't bring your handouts with you to the meeting. Suddenly say, "I can't find my copy," rush out of the room, and make them wait.
• After breaks, return last.

How many of these have you seen in the past week?   Next issue in this series   Top    Next Issue

Do you spend your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!

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Virtual Meetings: Then and Now

Now that the COVID-19 pandemic has led to stay-at-home orders that affect many of us, more of our meetings are virtual, and the virtual meetings we used to conduct are somewhat changed. How have they changed, and what can we do about it?

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Microdelegation is a style of delegation in which the delegator unintentionally communicates the task to the subordinate in such detail and so repetitively that the subordinate is offended. As a result of this delegation style, many subordinates feel distrusted or suspected of fraud or goldbricking. Available here and by RSS on July 23.

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