Whether you call it the parking lot, the issues bin, or the issues list, accumulating contributed items that aren't quite on topic during a given meeting can help keep the meeting focused and moving forward. Here are some tips to help you get more from the practice, or to motivate you to start.
- Make it visible
- Enter the items on a flip chart or other medium that's visible to all. Visibility helps deter duplication, and it might spur additional creativity.
- Enlist a valet
- A meeting of more than about seven people needs a parking lot valet — someone to record the items, and to verify that the contributors agree with the wording. For smaller meetings, the scribe or recorder can play the valet role.
- Encourage self-parking
- Encourage meeting attendees to self-park. That is, if a contributor knows in advance that a contribution will be parked, why not add it to the parking lot after the meeting? Although there is some value in announcing the contribution during the meeting, the time lost doing so is also valuable.
- Review at meeting's end
- A very brief end-of-meeting review of the parking lot should assign to each item someone from leadership to "own" it and follow it to resolution.
- Follow up
- Every item from the parking lot should make a later appearance as a part of a future agenda item, or on the next edition of the parking lot resolution list, or on the cumulative parking-lot-awaiting-resolution list. Nothing should disappear into the void. Each item's owner is responsible for tracking it.
- Track the contributors
- Track the contributors of parked items. Investigate why some people repeatedly offer items that end in the parking lot. Do they not understand the agenda? Are they uniquely brilliant? Are their concerns being ignored? Why are they not self-parking?
- Maintain a parking lot history
- Every item from the parking lot
should make a later appearance
as a part of a future agenda item
or a parking lot resolution list
- Compile all parking lots, and examine them for patterns. Are some kinds of items repeatedly parked? If so, perhaps these are issues that need attention, or perhaps some people are preventing them from getting attention.
- Track the context
- Track the contexts in which parking lot items appear. A high incidence of parked items might indicate that the group hasn't been proactive in that topic area — the issues involved are "running ahead" of the group.
Any tool can be abused, including the parking lot. The Chair, for instance, can use it to stifle discussion of any topic not explicitly on the agenda. Tracking parked items can limit this risk, but you might have to deal with parking lot abuse as a performance issue. Since that can be a complex question, and it isn't on today's agenda, I've added it to the parking lot. Top Next Issue
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The term parking lot is an Americanism. Even though the British call them car parks, my colleague Graham Oakes reports that the term "parking lot" works in the context of meetings in the United Kingdom. My colleague Nynke Fokma reports from other European languages: Bent (Danish) says, "Boette" (Marmalade jar); Emmanuel (French) says, "Parking"; Nynke (Dutch) says, "Even opzij?" (Aside for now?); and Marco (Italian) says, "Possiamo parlarne dopo?" (Can we talk about this later?).
More reports: Mary Ann (Tagalog (Phillipines)) says, "Tsaká na" (Later). Christine (Sydney, Australia, where she works with environmental organizations) says, "Let's park that in the bike rack for later."
If you send me your term from your own language, I'll post it.
Your comments are welcomeWould you like to see your comments posted here? rbrenURCcUGSweLEBlLKqner@ChacluSrxvGzGATyPnlQoCanyon.comSend me your comments by email, or by Web form.
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More articles on Personal, Team, and Organizational Effectiveness:
- Status-Report as a Second Language
- Sometimes, the clichés the losing team's players feed to sports reporters can have hidden meaning.
So it is with Project Status Reports, especially for projects in trouble.
- Dealing with Deadlock
- At times it seems that nothing works. Whenever we try to get moving, we encounter obstacles. If we try
to go around them, we find more obstacles. How do we get stuck? And how can we get unstuck?
- How Not to Accumulate Junk
- Look around your office. Look around your home. Very likely, some of your belongings are useless and
provide neither enjoyment nor cause for contemplation. Where does this stuff come from? Why can't we
get rid of it?
- Favors, Payback, and Thoughtlessness
- Someone at work who isn't particularly a friend or foe has asked you for a favor. What happens if you
say no? Do you grant the favor? How do you decide what to do?
- Creating Toxic Conflict: I
- Many managers seem to operate as if their primary goal is to create toxic conflict among their subordinates.
Here's a collection of methods for sowing toxic conflict that can help bad managers become worse managers.
Forthcoming issues of Point Lookout
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- Shared information bias is widely believed to lead to bad decisions. But over time, it can erode a group's ability to assess reality accurately. That can lead to a widening gap between reality and the group's perceptions of reality. Available here and by RSS on December 12.
- And on December 19: Embarrassment, Shame, and Guilt at Work: Creation
- Three feelings are often confused with each other: embarrassment, shame, and guilt. To understand how to cope with these feelings, begin by understanding what different kinds of situations we use when we create these feelings. Available here and by RSS on December 19.
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- The Power Affect: How We Express Our Personal Power
- Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.