Working closely with colleagues for months or years, we experience many of the same kinds of emotions as we do in families — frustration, happiness, pain, and joy. The joy that a family album provides at home is just as wonderful in a project. One difference — since so many project teams are geographically dispersed, a physical album doesn't share well. Put it on the Intranet.
The project family album
helps people who work
at a distance to get
to know each otherThe little things in life knit us together. Include pictures of the test team on their weekly sushi outing, or the team leads at their pizza lunch. If Phil is known for a new mobile in his cubicle every month, include pictures of the monthly mobile. If Marian is known for the Internet humor she posts on her door, ask her to archive it to the album too. Include a map of the office or cube locations of all the team members at your site. If the buzz today is about the grotesque painting that appeared in the lobby last week in Greenville, put a picture of it in the album, so other parts of the team can see what everyone is talking about. Don't forget captions and interpretive paragraphs — they can be more fun than the photos.
Your album can be a real organizational asset, as it contributes to a positive working culture. Here are just a few ways:
- Better connections
- In dispersed teams, some people never actually meet in person. The project family album helps people who work at a distance to get to know each other. It's surprising how much it helps to know what people look like if your only experience of them is through telephone or email.
- Great memories
- If your project has a kickoff party, a release party, or just a Friday lunch, get snaps of people having a good time together. These images are especially amusing if the parties have themes. And months later, they'll take you back to some fun times.
- Productive meetings
- When a dispersed team does meet, and people who have never met have to work together, they'll do better if they've had access to a project family album. They will already know what the players look like, what the environment looks like, and what the conference rooms and local lunch places look like. All of this helps smooth out the meetings for the people who come from other sites.
- Pictorial history
- For large projects, it can be difficult to put names and faces together, especially after the project ends. But later on, when you want to staff your next project, the project family album can help refresh your memory.
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More articles on Project Management:
- Finger Puzzles and "Common Sense"
- Working on complex projects, we often face a choice between "just do it" and "wait, let's
think this through first." Choosing to just do it can seem to be the shortest path to the goal,
but it rarely is. It's an example of a Finger Puzzle.
- Nepotism, Patronage, Vendettas, and Workplace Espionage
- Normally, you terminate or reassign team members who actually inhibit progress. Here are some
helpful insights and tactics to use when termination or reassignment is impossible.
- Team Risks
- Working in teams is necessary in most modern collaborations, but teamwork does carry risks. Here are
some risks worth mitigating.
- Wishful Interpretation: II
- Wishful "thinking," as we call it, can arise in different ways. One source is the pattern
of choices we make when we interpret what we see, what we hear, or any other information we receive.
Here's Part II of an inventory of ways our preferences and wishes affect how we interpret the world.
- How We Waste Time: II
- We're all pretty good at wasting time. We're also fairly certain we know when we're doing it. But we're
much better at it than we know. Here's Part II of a little catalog of time wasters, emphasizing those
that are outside — or mostly outside — our awareness.
Forthcoming issues of Point Lookout
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- Big, complicated problems can be difficult to solve. Even contemplating them can be daunting. But we can survive them if we get advice we can trust, know our resources, recall solutions to past problems, find workarounds, or as a last resort, escape. Available here and by RSS on April 24.
- And on May 1: Full Disclosure
- The term "full disclosure" is now a fairly common phrase, especially in news interviews and in film and fiction thrillers involving government employees or attorneys. It also has relevance in the knowledge workplace, and nuances associated with it can affect your credibility. Available here and by RSS on May 1.
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