Things turned quiet, because the three of them were stumped. Jane absently swirled what was left of her coffee in her mug. To break the silence, Judith asked, "So you've got the space, but not the money to move the library into that space? Do I have that right, Dave?"
"Right," he replied. "It's idiotic."
Jane stopped swirling her coffee and looked up. "What about a barn raising?"
Dave and Judith stared. They'd heard of barn raisings, but they couldn't make the connection between barns and library moves in high tech companies.
Jane saw their confusion, so she explained. "We can afford cardboard boxes — we just can't afford movers. So we get some boxes, tag them with shelf numbers, tag the shelves, and then get everybody in the building to pack the books, dolly the boxes to the new space, and then unpack them onto the tagged shelves in the new space."
Dave got it. "Brilliant. But where does the barn come in?" Dave was smart — up to a point.
Judith explained. "There's no barn, Dave. It's not a real barn raising, but it's like a barn raising, everybody pitching in."
And for this task, it just might work. What kinds of tasks can we tackle with a barn-raising approach?We can manage some
of the work we do
as if it were a
barn raising, with
everyone pitching in
- The task isn't part of normal operations
- Any task that you do rarely or one time only is a candidate. Culling file cabinets twice a year, or organizing shared laboratory space are good examples.
- Benefits accrue across the organization
- If only a small segment of the organization benefits, a barn raising isn't likely to be viewed as a community project, especially if it's a one-of-a-kind project. But improving a shared facility could work well. For instance, reorganizing or moving a library could be a successful community effort.
- We can apply enough effort in one day to get the job done
- Choose projects that permit the work to be spread over enough people to get it done in one day. The reward of successful completion, with a celebration party, is essential to building a sense of community achievement.
- The task is real rather than virtual
- Even though we have many possible virtual projects in the modern workplace that might be handled with a barn raising approach, real projects are better candidates. They cause people to work side-by-side, where they have opportunities to talk, to meet each other in unfamiliar circumstances, and to form and renew relationships.
Even if you have the right kind of task, organizing a barn raising takes planning and skill. Next time, we'll harvest some knowledge from traditional barn raisings to help make your modern barn raising a success. Top Next Issue
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Want to learn more about organizing workplace barn raisings? See "Organizing a Barn Raising," Point Lookout for August 9, 2006.
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- Most meetings could be shorter, less frequent, and more productive than they are. Part of the problem is that we don't realize how much we do to get in our own way. If we track the incidents of dysfunctional activity, we can use the data to spot trends and take corrective action. Available here and by RSS on March 6.
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