Disclaimer: I am not advocating meeting hijacking. If meetings are orderly, and conducted fairly and with respect for all participants, hijacking is an unethical abuse. It's a means of achieving results disrespectfully and unfairly. Understanding the tactics of meeting hijackers is therefore a sound basis for controlling their behavior and limiting their success. With that goal, I offer this field manual for aspiring hijackers.
- Be stealthy
- Conceal your intentions. Stealth delays the response of anyone intent on keeping the meeting on track.
- Various tactics seem innocent, but actually are helpful to you, the hijacker. For example, if the chair doesn't create an agenda, or if the agenda is weak, offer to write (or improve) the agenda before the meeting. Or to keep an item off the agenda, in advance of the meeting, propose other items that might pack the agenda, so there won't be time enough to address items you don't favor. Or encourage others to propose additional agenda items. If agenda packing doesn't work, don't oppose addressing the disfavored item. That just alerts people to your objective. Find other ways to freeze out the disfavored item. Pushing it off to the end of the meeting can work, if other items take longer than expected — a condition that you can bring about yourself.
- Be judicious about personal attacks
- It's important to undermine the credibility of any meeting participants who oppose your maneuvers. Because doing so in public is a tad risky, do it privately in advance. Find ways to suggest arguments to others, or to raise questions about the integrity of your opponents, or to subtly encourage others to attack your opponents, either before or during the meeting.
- The credibility-destroying Understanding the tactics of meeting
hijackers is a sound basis for
controlling their behavior
and limiting their successinformation you provide need not actually be true. To protect yourself, you can cite unnamed sources: "I heard that…" or "I saw a report somewhere that…"
- Disrupt the parking lot or not-agenda
- If a topic you want to address has been allocated to the parking lot or not-agenda, raise it anyway, along with a persuasive case for addressing it immediately. This tactic is also helpful for agenda packing to prevent discussion of disfavored items.
- Caution: using this tactic more than once per meeting risks exposing your hijacking attempt for what it is.
- Exploit the power to write history
- Volunteer to be the meeting scribe or secretary. In case all your attempts failed, and the disfavored item was actually addressed, or an item you did favor was not addressed, you can "adjust" the meeting minutes to reflect your favored outcome, whatever that was. You can do this even if you aren't the official scribe, if you distribute your version first.
- As the official scribe, don't be too heavy-handed. The minutes must bear some resemblance to reality, if you ever want another opportunity to use this tactic. Bend the truth — twist it into knots if necessary — but don't break it in any undisputable way.
Do you spend your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!
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More articles on Effective Meetings:
- Figuring Out What to Do First
- Whether we belong to a small project team or to an executive team, we have limited resources and seemingly
unlimited problems to deal with. How do we decide which problems are important? How do we decide where
to focus our attention first?
- When we offer a contribution to a discussion, and everyone ignores it and moves on, we sometimes feel
that our contribution has "plopped." We feel devalued. Rarely is this interpretation correct.
What is going on?
- Working Lunches
- To save time, or to find a time everyone has free, we sometimes meet during lunch. It seems like a good
idea, but there are some hidden costs.
- FedEx, Flocks, and Frames of Reference
- Your point of view — or reference frame — affects what you see, and how you experience the
world around you. By choosing a reference frame consciously, you can see things differently, and open
a universe of new choices.
- Problem Not-Solving
- Group problem solving is a common purpose of meetings. Although much group problem solving is constructive,
some patterns are useless or worse. Here are some of the more popular ways to engage in problem not-solving.
Forthcoming issues of Point Lookout
- Coming July 8: Multi-Expert Consensus
- Some working groups consist of experts from many fields. When they must reach a decision by consensus, members have several options. Defining those options in advance can help the group reach a decision with all its relationships intact. Available here and by RSS on July 8.
- And on July 15: Disjoint Concept Vocabularies
- In disputes or in problem solving sessions, when we can't seem to come to agreement, we often attribute the difficulty to miscommunication, histories of disagreements, hidden agendas, or "personality clashes." Sometimes the cause is much simpler. Sometimes the concept vocabularies of the parties don't overlap. Available here and by RSS on July 15.
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