Nearly everyone I know complains that meetings are boring, time-wasting, maddening, or frustrating. Part of the problem is that we use meetings to engage in various forms of ritualized nonsense. There are dozens of these tactics and ploys, which I've been collecting over the years. Here's the first installment of a little catalog of the more common tactics. See "Games for Meetings: II," Point Lookout for February 19, 2003, for more.
- Here's a still-warm 20-page handout to read while we discuss this incredibly complex issue.
- People can't read something while they discuss it. When we distribute printed material "in support" of a presentation, we're actually undermining it, because we're asking people to do two things at once — listen and read. Most of us can't do that. Distribute supporting material far enough in advance to enable people to prepare for the meeting.
- Tree Slaughter
- Here's a 20-page handout that directly corresponds to my slides. File it, then let it age until recycled.
- One common excuse for this practice is that having in hand a printed version of the slides on the screen helps us make notes as the speaker goes along. If that's your reason, use "handout" format to decrease the page count and to reduce the damage to the world's forests.
- Let's see how many conversations we can have simultaneously and still believe we're accomplishing something.
- Sometimes, when sidebars erupt, the meeting chair lets them persist. Sidebars are distracting and reduce everyone's effectiveness. If you chair or facilitate a meeting, ask the speaker for a moment, and try something like, "Excuse me please. When I see multiple conversations going on, it seems to me that people aren't listening to the meeting. Phil has the floor right now." If the behavior is part of a pattern, deal with the "behavers" privately afterwards.
- I'm better than you are.
- This thesis is unprovable, except perhaps in the mind of the prover. When you find yourself doing this, breathe, then take a break if you can. When you feel that someone else is doing this, breathe, then take a break if you can.
- And I'm louder, too.
- The high-decibel version of "One-Up." Use the same approach for this as you would for a hurricane or typhoon: stay out of the way.
- Let's see who can speak a grammatically correct sentence consisting entirely of acronyms.
- Acronyms are often useful shorthand. Good acronyms eventually become words — "scuba," for example. But too often, we cross the line. We string letters together into unpronounceable chains, or we name components using artificial phrases that make "cute" acronyms. Use real words if you can, or coin something if necessary.
Do you spend
your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!
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More articles on Personal, Team, and Organizational Effectiveness:
- Why Don't They Believe Me?
- When we want people to believe us, and they don't, it just might be a result of our own actions or demeanor.
How does this happen?
- How to Make Good Guesses: Strategy
- Making good guesses — guessing right — is often regarded as a talent that cannot be taught.
Like most things, it probably does take talent to be among the first rank of those who make conjectures.
But being in the second rank is pretty good, too, and we can learn how to do that.
- Ethical Debate at Work: II
- Outcomes of debates at work sometimes favor one party, not only at the expense of the other or others,
but also at the expense of the organization. Here's Part II of a set of guidelines for steering debates
toward wise outcomes.
- How to Deal with Holding Back
- When group members voluntarily restrict their contributions to group efforts, group success is threatened
and high performance becomes impossible. How can we reduce the incidence of holding back?
- Meeting Troubles: Collaboration
- In some meetings, we collaborate not in reaching objectives, but in preventing our doing so. Here are
three examples of this pattern.
Forthcoming issues of Point Lookout
- Coming December 19: Embarrassment, Shame, and Guilt at Work: Creation
- Three feelings are often confused with each other: embarrassment, shame, and guilt. To understand how to cope with these feelings, begin by understanding what different kinds of situations we use when we create these feelings. Available here and by RSS on December 19.
- And on December 26: Embarrassment, Shame, and Guilt at Work: Coping
- Coping effectively with feelings of embarrassment, shame, or guilt is the path to recovering a sense of balance that's the foundation of clear thinking. And thinking clearly at work is important if you want to avoid feeling embarrassment, shame, or guilt. Available here and by RSS on December 26.
I offer email and telephone coaching at both corporate and individual rates. Contact Rick for details at rbrenFpefNmLHxDOrENkpner@ChacqszFdFyXZIPGvtFLoCanyon.com or (650) 787-6475, or toll-free in the continental US at (866) 378-5470.
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- The Power Affect: How We Express Our Personal Power
- Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.
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