How to Stop Being Overworked: I

Last time we described some of the ways people acquire more work than they can handle. Sources include job design, assignments by supervisors, a sense of obligation, political tactics, and many more. Let's turn now to strategies and tactics that can reduce your workload while maintaining your image as a productive, dedicated team member or employee.

Ask for help

Asking for help can be difficult. For some of us, asking for help is equivalent to admitting deficiency, because we feel that all requests of us are by definition reasonable.

Reasonableness is subjective. A request is reasonable only if you regard it as reasonable. When someone else considers a request of you to be reasonable, that might be interesting, but it isn't definitive. You are the ultimate arbiter of reasonableness.

Asking for help doesn't mean that you're unable to do the work. It might mean that you're unable to do the work in the time required, due to other demands on your time.

Ask for time

The key For some of us, asking
for help is equivalent to
admitting deficiencyto keeping your workload light is preventing the arrival of new tasks and responsibilities. And the most effective preventer is the perception by others that you have responsibilities more important than whatever they were about to pass along to you.

One way to build this perception is to ask for more time to complete a task. But don't ask for more time after you've committed to a particular deadline. Ask instead before you commit — make it part of your agreement to take on the task.

The general formula is "Yes, I can do that, but I would need a little more time to do it than you had in mind. I can do it by X." You might not get what you're asking for, but the requestor, and any other observers, will gain an appreciation for your workload, and that could deter any additional requests.

Stay in your own hula-hoop

Controlling the urge to take on work voluntarily can be difficult. Work that remains undone, and which blocks your own progress, is especially tempting, as is work that a political rival wants to do. To control these urges, remember the hula-hoop metaphor.

The essential idea is that doing your own work becomes impossible when you start trying to do the work of others. If you try to do your own job and some else's too, you'll do neither well.

Whenever you find yourself considering taking on a new responsibility, ask yourself, "Why am I considering doing this?"

These three strategies are powerful, but they don't cover every case that can lead to overload. For instance, they don't help defend against the abusive supervisor who knowingly overloads subordinates. Abusive overloading is the topic for next time.   First issue in this series    Next issue in this series   Top    Next Issue

Is every other day a tense, anxious, angry misery as you watch people around you, who couldn't even think their way through a game of Jacks, win at workplace politics and steal the credit and glory for just about everyone's best work including yours? Read 303 Secrets of Workplace Politics, filled with tips and techniques for succeeding in workplace politics. More info

Your comments are welcome

About Point Lookout

Thank you for reading this article. I hope you enjoyed it and found it useful, and that you'll consider recommending it to a friend.

This article in its entirety was written by a human being. No machine intelligence was involved in any way.

Point Lookout is a free weekly email newsletter. Browse the archive of past issues. Subscribe for free.

Support Point Lookout by joining the Friends of Point Lookout, as an individual or as an organization.

Do you face a complex interpersonal situation? Send it in, anonymously if you like, and I'll give you my two cents.

Related articles

More articles on Workplace Politics:

Ethical Influence: II

When we influence others as they're making tough decisions, it's easy to enter a gray area. How can we be certain that our influence isn't manipulation? How can we influence others ethically?

My Boss Gabs Too Much

Your boss has popped into your office for another morning gab session. Normally, it's irritating, but today you have a tight deadline, so you're royally ticked. What can you do?

So You Want the Bullying to End: II

If you're the target of a workplace bully, ending the bullying can be an elusive goal. Here are some guidelines for tactics to bring it to a close.

Conversation Despots

Some people insist that conversations reach their personally favored conclusions, no matter what others want. Here are some of their tactics.

On Delegating Accountability: II

What happens to accountability when we delegate responsibility for a mission? As a result of delegation, the distribution of responsibility, authority, and accountability can assume any of eight possible forms. Here's a catalog.

See also Workplace Politics and Workplace Politics for more related articles.

Forthcoming issues of Point Lookout

Coming February 26: Devious Political Tactics: Bad Decisions

When workplace politics influences the exchanges that lead to important organizational decisions, we sometimes make decisions for reasons other than the best interests of the organization. Recognizing these tactics can limit the risk of bad decisions. Available here and by RSS on February 26.

And on March 5: On Begging the Question

Some of our most expensive wrong decisions have come about because we've tricked ourselves as we debated our options. The tricks sometimes arise from rhetorical fallacies that tangle our thinking. One of the trickiest is called Begging the Question. Available here and by RSS on March 5.

Coaching services

I offer email and telephone coaching at both corporate and individual rates. Contact Rick for details at rbrenjTnUayrCbSnnEcYfner@ChacdcYpBKAaMJgMalFXoCanyon.com or (650) 787-6475, or toll-free in the continental US at (866) 378-5470.

Get the ebook!

Past issues of Point Lookout are available in six ebooks:

• Get 2001-2 in Geese Don't Land on Twigs (PDF, )
• Get 2003-4 in Why Dogs Wag (PDF, )
• Get 2005-6 in Loopy Things We Do (PDF, )
• Get 2007-8 in Things We Believe That Maybe Aren't So True (PDF, )
• Get 2009-10 in The Questions Not Asked (PDF, )
• Get all of the first twelve years (2001-2012) in The Collected Issues of Point Lookout (PDF, )

Are you a writer, editor or publisher on deadline? Are you looking for an article that will get people talking and get compliments flying your way? You can have 500-1000 words in your inbox in one hour. License any article from this Web site. More info