The Web offers much advice about slide design — use bright colors, beautiful visuals, and more slides with less content on each one. And present from a quiet room, turn off your cell phone, and so on. But there's much lass advice about engaging the audience, competing for their attention, and holding it once you've got it. Here's Part II of a little collection of tips for masterful virtual presentations.
- Unless legalities are at issue, don't read or over-practice
- Reading from scripts might be necessary if legal liability is a risk, as in presentations to press, regulators, or investors. But for other situations, to truly engage your audience, you must sound natural. Reading from a script doesn't work. And over-practicing is just as bad.
- Use a remote mouse
- If you're using slides and standing, leaning over to click the mouse compresses your diaphragm, draining power from your voice. Because using a remote mouse is more like presenting face-to-face, the face-to-face illusion is stronger, which adds to a sense of engagement with the audience, even if you can't see them.
- Some virtual presenters have their assistants operate the mouse, prompting them with pauses, glances, or head nods. In virtual presentations, if the audience can't see the assistant or doesn't know about the assistant's role, these signals can seem awkward.
- Use avatars
- If you're presenting in an empty room, post images on the wall to represent the audience. If you know them personally, use actual photos. If you don't know them, use photos of an audience of similar size. This ruse actually fools your brain. You'll feel more like you're speaking to a live audience, and that comes across in your voice and manner.
- For video, get coached
- Few of us have Few of us have natural video
presence. Find a coach who
knows how to dish
tough love.natural video presence. Most of us can benefit from coaching. Find a coach who knows how to dish tough love.
- Be aware of virtual presentation software issues
- Good slide design for virtual presentations skirts the limitations of some virtual presentation software, which doesn't always fully support presentation apps. Two examples: animations and fancy slide transitions. If you need animation, test it in your presentation environment first. Wipe and fade transitions are reliable; many others aren't. And unusual, fancy transitions are distractions. In the virtual environment, we already have enough distractions.
- Use a high-quality mic
- Use a headset or a clip-on microphone for best sound quality. Don't rely on speakerphones or computer microphones. For Q&A, use a headset to avoid the feedback or echoes.
Reading this little piece takes most people 5-15 minutes. How many times were you interrupted? How many times did you interrupt yourself, to make a note about something else, send a message, or make a call? Maybe now you can imagine a little more clearly the distractions your audience members face. First in this series Top Next Issue
Do you spend your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!
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More articles on Effective Meetings:
- Think Before You PowerPoint
- Microsoft PowerPoint is a useful tool. Many of us use it daily to create presentations that guide meetings
or focus discussions. Like all tools, it can be abused — it can be a substitute for constructive
dialog, and even for thought. What can we do about PowerPoint abuse?
- Tangled Thread Troubles
- Even when we use a facilitator to manage a discussion, managing a queue for contributors can sometimes
lead to problems. Here's a little catalog of those difficulties.
- Virtual Meetings: Dealing with Inattention
- There is much we can do to reduce the incidence of inattention in virtual meetings. Cooperation is required.
- Allocating Airtime: II
- Much has been said about people who don't get a fair chance to speak at meetings. We've even devised
processes intended to more fairly allocate speaking time. What's happening here?
- Favor Symmetric Virtual Meetings
- Virtual meetings are notorious for generating more frustration than useful output. One cause of the
difficulties is asymmetry in the way we connect to virtual meetings.
Forthcoming issues of Point Lookout
- Coming September 25: Planning Disappointments
- When we plan projects, we make estimates of total costs and expected delivery dates. Often these estimates are so wrong — in the wrong direction — that we might as well be planning disappointments. Why is this? Available here and by RSS on September 25.
- And on October 2: Start Anywhere
- Group problem-solving sessions sometimes focus on where to begin, even when what we know about the problem is insufficient for making such decisions. In some cases, preliminary exploration of almost any aspect of the problem can be more helpful than debating what to explore. Available here and by RSS on October 2.
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- The Race to the South Pole: Lessons in Leadership
On 14 December 1911, four men led by Roald Amundsen reached the South Pole. Thirty-five days later, Robert F. Scott and four others followed. Amundsen had won the race to the pole. Amundsen's party returned to base on 26 January 1912. Scott's party perished. As historical drama, why this happened is interesting enough. But to organizational leaders, business analysts, project sponsors, and project managers, the story is fascinating. We'll use the history of this event to explore lessons in leadership and its application to organizational efforts. A fascinating and refreshing look at leadership from the vantage point of history. Read more about this program.
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44017: November 7,
Kerzner Lecture Series/International Project Management Day, sponsored by Baldwin Wallace University and the Northeast Ohio Chapter of the Project Management Institute.
- Baldwin-Wallace University, 275 Eastland Road, Berea, Ohio 44017: November 7, Kerzner Lecture Series/International Project Management Day, sponsored by Baldwin Wallace University and the Northeast Ohio Chapter of the Project Management Institute. Register now.
- The Power Affect: How We Express Our Personal Power
Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.