The Web offers much advice about slide design — use bright colors, beautiful visuals, and more slides with less content on each one. And present from a quiet room, turn off your cell phone, and so on. But there's much lass advice about engaging the audience, competing for their attention, and holding it once you've got it. Here's Part II of a little collection of tips for masterful virtual presentations.
- Unless legalities are at issue, don't read or over-practice
- Reading from scripts might be necessary if legal liability is a risk, as in presentations to press, regulators, or investors. But for other situations, to truly engage your audience, you must sound natural. Reading from a script doesn't work. And over-practicing is just as bad.
- Use a remote mouse
- If you're using slides and standing, leaning over to click the mouse compresses your diaphragm, draining power from your voice. Because using a remote mouse is more like presenting face-to-face, the face-to-face illusion is stronger, which adds to a sense of engagement with the audience, even if you can't see them.
- Some virtual presenters have their assistants operate the mouse, prompting them with pauses, glances, or head nods. In virtual presentations, if the audience can't see the assistant or doesn't know about the assistant's role, these signals can seem awkward.
- Use avatars
- If you're presenting in an empty room, post images on the wall to represent the audience. If you know them personally, use actual photos. If you don't know them, use photos of an audience of similar size. This ruse actually fools your brain. You'll feel more like you're speaking to a live audience, and that comes across in your voice and manner.
- For video, get coached
- Few of us have Few of us have natural video
presence. Find a coach who
knows how to dish
tough love.natural video presence. Most of us can benefit from coaching. Find a coach who knows how to dish tough love.
- Be aware of virtual presentation software issues
- Good slide design for virtual presentations skirts the limitations of some virtual presentation software, which doesn't always fully support presentation apps. Two examples: animations and fancy slide transitions. If you need animation, test it in your presentation environment first. Wipe and fade transitions are reliable; many others aren't. And unusual, fancy transitions are distractions. In the virtual environment, we already have enough distractions.
- Use a high-quality mic
- Use a headset or a clip-on microphone for best sound quality. Don't rely on speakerphones or computer microphones. For Q&A, use a headset to avoid the feedback or echoes.
Reading this little piece takes most people 5-15 minutes. How many times were you interrupted? How many times did you interrupt yourself, to make a note about something else, send a message, or make a call? Maybe now you can imagine a little more clearly the distractions your audience members face. First in this series Top Next Issue
Do you spend your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!
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More articles on Effective Meetings:
- Games for Meetings: II
- We spend a lot of time and emotional energy in meetings, much of it engaged in any of dozens of ritualized
games. Here's Part II of a little catalog of some of our favorites, and what we could do about them.
- Decisions, Decisions: I
- Most of us have participated in group decision-making. The process can be frustrating and painful, but
it can also be thrilling. What processes do groups use to make decisions? How do we choose the right
process for the job?
- Naming Ideas
- Participants in group discussions sometimes reference each other's contributions using the contributor's
name. This risks offending the contributor or others who believe the idea is theirs. Naming ideas is
- Overt Belligerence in Meetings
- Some meetings lose their way in vain attempts to mollify a belligerent participant who simply will not
be mollified. Here's one scenario that fits this pattern.
- A Pain Scale for Meetings
- Most meetings could be shorter, less frequent, and more productive than they are. Part of the problem
is that we don't realize how much we do to get in our own way. If we track the incidents of dysfunctional
activity, we can use the data to spot trends and take corrective action.
Forthcoming issues of Point Lookout
- Coming April 8: The New Virtual Meeting: Digressions
- The bane of meetings everywhere, even before the COVID-19 pandemic, has been digressions. But there are reasons to expect the incidence of digressions in meetings to increase now. What reasons could there be, and what can we do about digressions? Available here and by RSS on April 8.
- And on April 15: Incompetence: Traps and Snares
- Sometimes people judge as incompetent colleagues who are unprepared to carry out their responsibilities. Some of these "incompetents" are trapped or ensnared in incompetence, unable to acquire the ability to do their jobs. Available here and by RSS on April 15.
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- The Power Affect: How We Express Our Personal Power
Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.