Fear/Anxiety Bias: I

If we rely on reports of workplace process hindrances to enable us to focus resources to resolve obstacles effectively, we're dependent on unbiased reporting. That is, we hope that the stream of reports allows the recipients of those reports to develop an accurate representation of the threat landscape. Unbiased reporting is important because biased reporting can cause the report recipients to allocate resources sub-optimally, which leads to unnecessary costs and delays.

One source of bias in reporting hindrances is inadequate psychological safety. The dual of psychological safety, fear/anxiety, causes reporters to bias their reports — a phenomenon we might call fear/anxiety bias. For example:

ManagerTwo had been a strong advocate of ApproachAlpha, while DeveloperOne had harbored serious doubts about its wisdom. DeveloperOne did express those doubts, though perhaps not as strongly as she could have. Because she had recognized that ManagerTwo was inclined to favor ApproachAlpha, she felt it safest and wisest not to critique ApproachAlpha too strongly. She registered her objections, and then went along with ManagerTwo when he adopted ApproachAlpha.

We might call this scenario the "Too Mild Objection." It's an example of the effects of fear and anxiety, and it follows the path that connects inadequate psychological safety to organizational failure. It's a path we know too well.

But there are other paths, less well known, that are just as dangerous. They're the topic of next week's post. Meanwhile, this post provides a brief review of psychological safety, which is useful for understanding these other patterns that people use to manage the risk of speaking the truth.

A brief review of psychological safety at work

A sense Although feeling psychologically safe
is essentially an individual state,
Fear/Anxiety Bias, as a phenomenon,
emerges at the group levelof psychological safety at work is the belief that the workplace is safe for interpersonal risk taking. [Edmondson 2014] [Frazier 2017] Psychological safety is the perception that the consequences of taking interpersonal risks are acceptable or even welcome. Feeling psychologically safe is essential to learning, because learning entails voluntarily accepting the consequences of potential failure. Edmondson and Lei provide a persuasive summary of the research connecting psychological safety with organizational performance. [Edmondson 2014]

When a sense of psychological safety is absent — when fear and anxiety lead us to feel that we are in a state of psychological risk — we're less likely to engage in behaviors that we feel could lead to unwelcome consequences. We're reluctant to try new things, we don't speak up about issues we recognize as obstacles, and we limit our exposure to risks generally.

Fear/Anxiety Bias is an emergent phenomenon

Although feeling psychologically safe is essentially an individual state, Fear/Anxiety Bias, as a phenomenon, emerges at the group level. That is, when managers arrive at a biased assessment of the state of the organization because of biased reporting due to fear and anxiety, no single individual is the source of the bias. The bias is emergent. Its source is the body of all reporting, rather than any single individual's report (or choice not to report).

For example, in the scenario above, the choice not to report the difficulties encountered in implementing ApproachAlpha is in each case a personal choice. But bias is the result only if all (or most) of the team members elect not to report the problem. Fear and anxiety are personal feelings; but the bias is emergent, emerging from the array of choices the team members make.

Those choices, however, are not made independently. How one team member chooses to mitigate psychological risk affects how others do. For example, if fear and anxiety are deeply rooted in the culture, the familiar adage applies: "Whoever speaks first, speaks last." That is, when one person speaks up, the others remain quiet. The quiet ones rationalize that the report of trouble has been delivered, so there is no need to take on any personal risk. When people know that this pattern is likely in place, no one dares speak first. To the question, then, "Has anyone encountered any hindrances?" the response is stony silence.

In some rare instances, people form a Cabal of Honesty, the members of which all agree to report the truth of the situation. But if management responds by "killing the messengers," one by one, most such cabals collapse quickly. And as long as social memory of the incident persists, future Cabals of Honesty are unlikely to form.

Last words

The connection between psychological safety and fear/anxiety bias is inherently difficult to measure. We can explore psychological safety by sampling individuals; to explore fear/anxiety bias we must examine group behavior. Focusing on measuring the bias alone is little help, because measuring the amount of bias would require comparing the biased reporting to some unbiased standard, which, of course, is unavailable.

What we can measure is the incidence of tactics people use to avoid the risks of speaking the truth about hindrances and obstacles. Next time, I provide a short catalog of these tactics.   Next issue in this series   Top    Next Issue

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Footnotes

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Forthcoming issues of Point Lookout

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And on December 18: Subgrouping and Conway's Law

When task-oriented work groups address complex tasks, they might form subgroups to address subtasks. The structure of the subgroups and the order in which they form depend on the structure of the group's task and the sequencing of the subtasks. Available here and by RSS on December 18.

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